Table of Contents

How to send an email with Gmail by Zapier

Alexander Gao Updated by Alexander Gao

Prepare Landbot
  1. First we have to build a bot flow in your bot to collect the information you need to send to Zapier, like name, email, age, etc.

The information that we collect, will be stored in variables, that we will sent to Zapier.

As in the example below, we are storing the name input in the variable @name, that we will use later.

  1. Then let's set a Trigger automations block.

Create Zap trigger
  1. After set a trigger automation block, let's open Zapier:

  1. We need to do is click on the button Make A Zap:

  1. Search the option Webhook (webhooks by Zapier) and select it:

  1. On the dropdown Trigger Event, choose the option Catch Hook and press continue:

  1. Copy the Webhook URL, so that we can use it in the next steps, and press CONTINUE.
  1. On the following screen, don't press the Test trigger button yet (we will do it after a few more steps).
Prepare Landbot request to Zapier
  1. Go back to Landbot, and paste in the Trigger automation block the URL that you have copied from the Zap.
    Please add it to the URL field in the Trigger automation block.
  1. Scroll down and go to the Set data (variables) to be sent section of the Trigger automation, where you can set test values:
  1. And click on Test webhook trigger button:
  1. If you scroll down, you will see the response from Zapier:

  1. If you see the Status code as 200, and the status as "success", this means that our request was successfully sent.

Check the data of the request (test) in Zapier
  1. Go back to Zapier.
  2. Click on the button Test trigger, to check the information that we have sent from the Webhook Test:

  1. Once we press Test trigger you will see the page below, with the variables and values we used in the test:
As you can see, the @name, @email, and @age are the same as we sent to Zapier:This is how the trigger works, we send variables to Zapier, they receive, and when we try to test it as we did in step 15, it will be shown.

After we turn on Zap, the whole progress will be doing automatically.
  1. So far the part of trigger is done.
    However, after the trigger we have to set up the actions we want to trigger on Zapier. Please keep in mind that this set up is done in your Zapier account, not in Landbot.

Now let's press continue

Send an Email by Gmail
  1. As we did in the past actions, select an app to use. In this action, we will select Gmail to integrate. In Action Event, we select send Email

  1. Choose or sign in your Google account,
  2. Then we could use the variables we send from trigger. Such as @email, @name.

  1. Now we send something, let's set the subject and the body, even you can send an attachment.

  1. Finally we have the whole email customized! Let's test it, to see could we receive the email.
  2. Yes, we have received the email sent by our Zap! The action worked.

How did we do?

How to generate a document with PDFMonkey by Zapier

How to extract data from an external source with Zapier and use it in Landbot

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